Photographers, videographers, caterers and event planners usually take a deposit to hold the date and the balance shortly before the event, so the most important reminders come before the due date, not after it. In RemindCash the deposit and the balance are separate receivables. With an early schedule — up to 30 days before the due date — reminders arrive in time, in your business's name, and stop when the payment is recorded.
How payments usually work
- A booking deposit when the date is confirmed.
- The balance due a set time before the event.
- Sometimes a final payment for extras after the event.
A reminder schedule that fits
| Step | When | Tone |
|---|---|---|
| Early heads-up | 14 days before | Friendly, excited |
| Reminder | 7 days before | Friendly |
| Last reminder | 3 days before | Clear |
| Due today | On the due date | Neutral |
| Follow-up | 3 days after | Direct, mention the event |
RemindCash uses one schedule for your company — up to five steps, between 30 days before and 30 days after the due date — so choose one that suits your bookings.
Setting it up in RemindCash
- Add the client with email, language and time zone.
- Create two receivables — the deposit and the balance — with their due dates.
- Set an early schedule with steps before the due date, and approve your templates.
- Record payments and partial payments; the receivable stays open for any balance.
- Pause reminders if the event date moves and a new due date is agreed.
Example reminder
Good practice
- Put the deposit, balance and due dates in your booking agreement.
- Set the balance due date far enough before the event to leave time for follow-up.
- Keep reminders about the payment only; send marketing separately and with consent.
What RemindCash does not do
It does not manage bookings, contracts, galleries or calendars, issue invoices or collect payments. SMS and WhatsApp are not open yet.
FAQ
Can reminders start a month before the due date?
Yes. Schedule steps can be set up to 30 days before the due date.
Can I have a deposit and a balance for the same client?
Yes. Add each as its own receivable with its own due date.