Rent is a fixed amount due on a fixed day each month, which makes it ideal for automatic reminders: one a few days before the due day, one on the day and a polite follow-up if the payment has not arrived. In RemindCash each tenancy becomes a monthly recurring receivable, reminded on your schedule. Reminders go out in your name, partial payments reduce the balance and the follow-ups stop when you record the rent as paid.
How payments usually work
- One fixed monthly amount per tenant, by bank transfer.
- Occasional extra charges, such as service fees or repairs agreed with the tenant.
- Partial payments when a tenant is short one month.
- A small number of landlords or managers handling many units.
A reminder schedule that fits
| Step | When | Tone |
|---|---|---|
| Heads-up | 3 days before | Friendly, amount and due day |
| Due today | On the due day | Neutral |
| Follow-up | 3 days after | Friendly, ask if anything is wrong |
| Second follow-up | 10 days after | Direct and factual |
Setting it up in RemindCash
- Add each tenant as a customer with their email, preferred language and time zone, or import a list from CSV or Excel.
- Create a monthly recurring receivable for each tenancy with the rent amount and due day.
- Approve a short, friendly template with the tenant's name, amount, due date and your bank or payment link.
- Record payments, including partial ones; the receivable stays open for the remaining balance.
- Pause reminders when you have agreed a payment date with the tenant.
Example reminder
Subject: Rent due {{due_date}}
Hello {{recipient_name}},
A friendly reminder that this month's rent of {{amount}} is due on {{due_date}}.
Payment details: {{payment_link}}
If you have already paid, thank you.
{{company_name}}
Good practice
- Agree in the tenancy agreement that rent reminders may be sent by email or text.
- Send reminders only to the tenant who owes the rent, never to neighbours, employers or family.
- Keep the tone factual; formal steps such as notices follow the law in your country and are outside reminder emails.
- If you plan to send SMS reminders, read the rules for payment reminder texts.
What RemindCash does not do
It is not property-management software: it does not handle leases, deposits, maintenance or rent collection. SMS and WhatsApp are not open yet.
FAQ
Can rent be due on different days for different tenants?
Yes. Each tenancy is its own recurring receivable with its own due day.
What happens when a tenant pays part of the rent?
Record the partial payment; the receivable stays open for the remaining balance until it is paid.