Wholesalers and distributors sell on payment terms — often 30 or 60 days — to many trade customers, so the receivables list is long and the risk is invoices quietly ageing. RemindCash imports open invoices from CSV or Excel, reminds each customer before and after the due date in your company's name, records partial payments and shows the whole team what is upcoming, overdue or paid. Amounts can be in EUR, GBP, TRY or USD.
How payments usually work
- Net-30 or net-60 terms agreed per customer.
- Many invoices per customer, sometimes paid together or in part.
- Accounts-payable departments with their own payment runs.
- Customers in more than one country and currency.
A reminder schedule that fits
| Step | When | Tone |
|---|---|---|
| Early heads-up | 7 days before | Neutral — reaches the payment run |
| Due today | On the due date | Neutral |
| First follow-up | 7 days after | Friendly |
| Second follow-up | 14 days after | Direct |
| Last follow-up | 30 days after | Firm, offer to call |
Setting it up in RemindCash
- Import open invoices from your ERP or accounting export as CSV or Excel; rows are validated before saving.
- Use the customer's currency — EUR, GBP, TRY or USD — on each receivable.
- Invite your credit or sales team to the same workspace with roles.
- Approve templates in English or Turkish with the customer's name, amount, due date and your payment link.
- Record payments and partial payments, and mark disputes on queried invoices.
Example reminder
Subject: {{company_name}} invoice — {{amount}} due {{due_date}}
Dear {{recipient_name}},
Please note that {{amount}} is due for payment on {{due_date}}.
Payment details: {{payment_link}}
If this invoice is already scheduled in your payment run, thank you — no action is needed.
{{company_name}}
Good practice
- Send reminders to the accounts-payable address, not only to the buyer.
- An early reminder 7 days before the due date helps invoices reach the next payment run.
- Stop reminders on invoices under dispute or credit note.
What RemindCash does not do
It does not sync with ERP or accounting software, issue invoices or credit notes, check credit, apply late fees or collect payments. SMS and WhatsApp are not open yet.
FAQ
Can I import hundreds of open invoices at once?
Yes, from CSV or Excel. Every row is validated and errors are shown before anything is saved.
Can different customers have different currencies?
Yes. Each receivable can be in EUR, GBP, TRY or USD.